July 31, 2002 - Commerce Business Daily: Peace Corps Office of Medical Services, Sexual Assaut Video

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Peace Corps Office of Medical Services, Sexual Assaut Video

Peace Corps Office of Medical Services, Sexual Assaut Video

Peace Corps Office of Medical Services, Sexual Assaut Video
Notice Date

Notice Type
Solicitation Notice

Contracting Office
Peace Corps, Office of Planning Budget and Finance, Office of Contracts, 1111 20th Street, N.W., Room 4413, Washington, DC, 20526

ZIP Code

Solicitation Number

Response Due

Archive Date

Point of Contact
Jean Lamb, Lead Purchasing Agent, Phone (202) 692-1626, Fax (202) 692-1621,

E-Mail Address

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is a Request for Proposal and the number is PC-02-R-002. This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-08.

1. BACKGROUND: Sexual assault is a devastating event for a Peace Corps Volunteer (PCV) to endure. In addition to physical injury, it is frequently associated with substantial psychological and social sequela that persists long after the actual assault. In 1999 alone there were 28 reported major sexual assaults among Volunteers. Ten of the 28 were completed rapes. Of these 10 rapes, 6 were ?acquaintance? rapes in which the assailant is known to the victim. This is probably a minimum estimate because studies have found that acquaintance rape is under-reported to a greater extent than stranger rape. The epidemiology of sexual assault among PCVs is similar to that found on college campuses where more than 80% of rapes are committed by a known assailant. Although overall the number of assaults in all three regions is showing a downward trend, the incidence of sexual assault is distributed unequally with most occurring in the Inter-America / Pacific Region. The problem continues to be prevalent and threatening to all Volunteers, especially females. Final Product: The video will be used for the training and education of Peace Corps Volunteers and Trainees. The broad goal of the video is to stimulate group discussion related to maintaining personal safety and security while serving in a foreign country. The 20 minute video should feature 4 interviews. Three with survivors (self-selected Returned Peace Corps Volunteers) narrating their experiences and advice in response to an off screen therapist interviewer. The fourth interview will be with a key Peace Corps staff member who has participated in the care of a sexual assault victim in a foreign country with the goal of offering insights on Peace Corps? management strategy and support for the Volunteer. The video will be punctuated with background roll and voice narration of Peace Corps sexual assault statistics and information for the audience.

2. SCOPE OF WORK: The Contractor will write the script with the concurrence of the Office of Medical Services (OMS) lead staff person on the project. The Contractor will produce, direct and videotape on location (domestic). The Contractor will edit the final version. The Contractor shall write the script based on the guidance of OMS incorporating all objectives and goals in the product. The training video will use dramatization, interview and other creative approaches to illustrate the points. The Peace Corps will provide meeting space during consultations on the project. Access to the telephone, copy machine and fax will also be provided.

3. PROGRAM CONCEPTS AND TARGET AUDIENCE: Title: TBA Format:The program will be shot and mastered on Betacam SP. Peace Corps is responsible for duplication and distributing VHS dubs and training manual to in-country training staff. Length: Approximately 20 minutes. Audience: The video is intended for all Peace Corps Trainees and Volunteers. This group includes both sexes, varied ages, ethnic and educational backgrounds, and levels of work experience. Use: The video will be used primarily during Pre-Service Training. It will educate Trainees on the risk of sexual assault, and provide them with strategies to prevent sexual assault. The discussion of sexual assault should emphasize, but not be limited to rape. Objectives: The video will inform Peace Corps Trainees and Volunteers about the known risk of sexual assault using statistics and data from the Office of Medical Services, ?Sexual Assault? study. Through interviews, the video will highlight these risks, promote strategies and best practices to prevent an assault, and explain the Peace Corps system response should an assault occur. The primary focus of the video is to; ?increase the awareness of sexual assault and rape ?provide information about risk factors for sexual assault ?communicate strategies for prevention. The secondary focus is to; ?inform Trainees and Volunteers about Peace Corps' support for victims of sexual assault, both at post and in Washington. The tone of the video will be serious but not defeating. The video will leave the viewer with a sense that there are real risks of sexual assault, and that there are important actions one can take to reduce the risk of becoming a victim. The viewer will recognize that the cross-cultural aspects of Peace Corps service create risks of assault that may not have existed in the U.S. The viewer will also recognize that Peace Corps supports the victim of a assault in an effective, compassionate manner. The video should include interviews with Volunteers who have been assaulted. This technique is very effective in capturing the attention of Trainees and personalizing for them the risks of sexual assault. Goals:The broad goal of the video is to reduce the incidence of risk- taking behavior and ultimately sexual assault among Peace Corps Volunteers.

1.Provide Trainees with information on the incidence of sexual assault, and the risk factors for sexual assault among Peace Corps Volunteers.

2.Increase the awareness of risk and risk behaviors, and make these risks real through the stories and experiences of other Volunteers or RPCVs.

3.Illustrate the importance of risk reduction and self-protection.

4.Address cross-cultural issues and perceptions as they pertain to sexual assault.

5.Give Trainees and Volunteers strategies for minimizing their risk

6.Introduce peer and staff support systems that can help Trainees and Volunteers stay safe.

7.Describe Peace Corps' support system in response a sexual assault.

4. PRODUCTION DELIVERABLES: Pre-production Conference: The producer and adjunct team are included in the initial meeting after the contract is awarded. Trips to Peace Corps to attend regular production/ planning meetings. Meeting times and dates will be established conjointly. The Contractor agrees to be available by phone for consultation by OMS on the project. The Contractor will meet with the Contracting Officer (COTR) and other designated members of the Office of Medical Services, regional staff and other experts to assure that the project goals and objectives are being met and that the script and project treatment. The goal of the initial pre-production meetings is to produce a detailed video design that is accepted and approved by OMS. Production Outline: The Peace Corps will determine selected sites, subjects to be interviewed, scenes that will be videotaped. Based on this information the Contractor shall create a production outline, shot sheet and itinerary at least two weeks prior to the scheduled shoot date. Scriptwriting: The Contractor shall write the script based on the following: ? Interviews (interviews will be conducted by a professional therapist who will be off screen) ? Statistical graphics via narrated voice over ? B-roll and/or stock footage scenes via narrated voice over. Production: The Contractor and designated crew, to include at least the producer, director and cameraman, shall be to travel to the shoot site as designated by OMS (within 200 miles of the DC Metro area). Allow 2 shooting days. The Contractor shall use lights where needed for appropriate shots for all interior and exterior scenes to achieve the highest quality visual projection image. The Contractor shall use either boom microphones or hidden wireless microphones for all actors and any interview. All video footage must be shot on Betacam SP with ambient sound on one channel and interview subject on a separate channel. Each videotape produced must have time code and be properly labeled, including a general description of the content, location, the Peace Corps Volunteer (PCV) and / or Returned Peace Corps Volunteer (RPCV) and beginning and ending time code. The Contractor may videotape additional footage that is not in the script but that will support each dramatization goal. All raw footage is the property of the Peace Corps and must be furnished to the Peace Corps upon completion of the project. The standard Peace Corps/ Office of Communications, Release Form needs to be signed by all participating actors (PCVs, RPCVs and others). The Contractor will be provided with a copy of the release form. Post-production: All camera masters shall be logged by time code and all scenes, subjects, activities, locations and music must be specifically identified. All on-camera delivery must be transcribed and the transcript delivered on paper and diskette. Narrator: Peace Corps will provide the Contractor with an off-camera narrator. The Contractor shall record the voice over narration in a professional recording studio. Video Requirements: Types of footage to be used: Live action 60% (3-4 interviews) B-roll / stock footage 30% Art / Graphics 10% Stock footage may be used only with Peace Corps approval. Special effects, keys, wipes, dissolves, etc. should be used only where appropriate and to enhanced the final product. They should not be used to the extent that they become a distraction form the main content of the program. Audio Requirements: The Contractor shall furnish music, carefully adapted and edited to the theme of the video. The music must be of the highest quality and can be either stock music and or original music composed specifically for the project. Music for the video must be approved by OMS. The Contractor shall assure that all copyrights, waivers and other legal requirements are met regarding the rights of Peace Corps to use any music in perpetuity in the program described herein. All original music scores become the property of Peace Corps. Off-line Edit:The Contractor shall perform an off-line edit and submit it to the Peace Corps on a Betacam SP and VHS videotape for review and approval, before on-line editing is to begin. Inclusion of all production elements to include music, graphics, keys, character generation, special effects, wipes, dissolves, program credits, etc. need to be included on the rough-cut version or concurrently made entirely available for review and approval. It is desirable for the off-line to be edited on a digital non-linear editing system. On-line Edit: Upon acceptance of the off-line edit of the program, the Contractor shall perform the on-line edit and audio sweetening. The final master program must be broadcast quality. A one-inch videotape (metal reel) protection master with split audio tracks (narration on one track, actuality and music on other) and a Betacam SP videotape protection master with split audio. 1. D-B mix 2. B-SP mix 3. B-SP split All equipment must be provided by the contractor throughout the project.

5. APPROVAL STAGES AND DELIVERY REQUIREMENTS: Week 1-4: Within the first week of the awarded contract, the production team (producer, director, scriptwriter) will attend a pre-production planning meeting at Peace Corps. The final product of the first month of meetings will be a complete training approach and design. The production schedule (outline, shot sheet, itinerary and information on the production crew) will be offered to OMS two weeks before shooting. Week 5 ? 7: Approach outline, including detailed work plan will be provided with in two weeks after the conclusion of the pre-production meeting. Week 8 ? 10: A final script (paper and disk copies) and any treatment changes (if necessary) will be provided within the first month after the pro-production meeting (i.e. a week for review and a week for revisions following the approval of the draft script). All necessary rights waivers and releases (signed) delivered with final script. To Be Scheduled over the next 2 months: Videotaping of all scenes as scripted. 1 month post-shoot: Off line edit completed, submit draft support training design for the manual. Two month post-shoot: Final of all materials due. ? Transcripts of all interviews (paper and disk copies) ? Logs of all video footage (preferably PC compatible if on computer) ? All production elements (music, graphics camera master, video effect etc.) ? All raw footage (labeled with a general description of the content, location, the PCV and beginning and ending time code) ? 3 master tapes (results of on-line edit)

6. PRODUCTION BACKGROUND INFORMATION AND REQUIREMENTS: Work will begin within one week of the contract award. And the final package delivered with ?in 6 months. The details will be determined in conference with the Office of Medical Services after award of contract. If there is any question with regard to reviewer?s comments at any point in the production, it is the Contractor?s responsibility to clarify and/or resolve the issue with Peace Corps. If any outline, and / or script draft and / or off-line edit and/ or on-line edit is not accepted, Contractor will have no acceptance to make the changes necessary to submit an acceptable product and extend the contract accordingly but at no extra cost to the government. All production elements, all Betacam SP camera masters, VHS time code window dubs, logs of all original footage and transcripts of all on camera delivery are the property of Peace Corps. And must be delivered to Peace Corps within one mother after the program is completed. At this time the Contractor will also provide signed talent, narration and music releases for all production elements and persons involved in production of the program. Peace Corps will provide Contractor with standard release forms. The Contractor can use video tape out-takes or the final program for self-promotion uses only (i.e. in demo reels only). The confidentiality of the participating PCVs or RPCV must be protected and can not be apart of the demo tapes. If substitution of a production staff member is necessary, the Contractor will ensure that each substitution has at least the same level of qualifications as the individual being replaced. Substitutions shall be subject to approval of Peace Corps. The Contractor should plan on providing all necessary equipment including lighting equipment.

INSPECTION AND ACCEPTANCE: Inspection and acceptance of final delivery elements will be made by Peace Corps, Office of Medical Services, and / or other designated government officials. An authorized representative of the Government at destination will perform final inspection and acceptance of each item. Criteria for acceptance includes, but is not limited to: Quality of video image including: focus, stability and accuracy of flesh tones, uniformity and accuracy of colors of equipment, clothing, offices, exterior locations and terrain throughout the programs. Quality of sound including uniformity of sound levels, clarity of narration and ambient sound, proper balance between music tracks, sound effect tracks, narration and ambient sound. Lack of damage, scratches, and image interference on video. Properly executed and signed music, talent and stock visuals release forms. Conformance to contract specifications This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request the Contracting Officer will make the full text available.

EVALUATION FACTORS FOR AWARD: In keeping with the theme of the training project, samples shall reflect team member?s ability to execute the proposed project. It is advisable that the Contract team gets to know the Peace Corps organization. OMS is willing to provide whatever background materials might be necessary in order to better prepare the project team members for the assignment and acquaint them with the unique circumstances that facing Peace Corps Volunteers overseas. A technical review will be conducted on all submitted bids. Watch bid shall include the following:

1. An existing video for a work sample. The sample shall be one completed training video for an adult audience which is the best representative work of the producer. The work sample should be no longer than 30 minutes. The work sample will be submitted with a statement of purpose indicating the program goals, target audience, production budget, and production timeline (how long did it take to accomplish the scriptwriting, taping and editing for the sample production?).

2. The Contractor will review the background statement, goals and objectives and submit a description (written or other format) of how they envision the project. Consider what elements might be critical in the production and how these elements might be expressed a creative approach.

3. A current resume for each team member identifying related training video production experience and credit list of training videos.

4. The scriptwriter must submit a recent complete script, preferably the same as the work sample.

Evaluation Criteria: The following criteria will be used to evaluate proposals. Weights and relative order of importance are indicated. The Contracting Officer will select for award the proposal that offers the greatest value to Peace Corps, price and other factors considered.

1. Technical quality and creativity as demonstrated in the sample production a. Direction, including the overall look and technical quality of the program. For example, suitability of special effects, music camera work and actors. b. Editing / sound, pacing, continuity, video effects, quality, mixing, effects and music c. Videography, such as lighting, composition, steady cam and camera moves and angles. d. Conveyance of information in keeping with the stated purpose of the production. e. Originality and creativity f. Overall technical and professional impression of the product

2. Training Excellence as demonstrated by the videotape and design documents a. Visual dramatizations and images supporting the specific training and learning objectives b. Video and accompanying training design incorporated adult learning principles including a variety of techniques c. Training design is targeted to a Peace Corps Volunteer audience (American college age ? retired adults from various socioeconomic and ethnic backgrounds).

3. Scriptwriting as demonstrated in submitted sample a. Suitable for intended audience b. Written creatively and with a natural flow c. Fulfilled program objectives in an easy to understand manner d. Experience writing videos for an adult audience e. Experience dealing with multi-cultural issues f. Experience writing dramatizations and re-enactments g. Experience incorporating learning objectives into a script.

Technical and Price Evaluation Procedure:

1. All technical proposals will be evaluated using the evaluation criteria set forth above.

2. The contract-pricing proposal will be evaluated to determine if it demonstrates an understanding of the RFP by committing appropriate resources in required areas. Failure may result in rejection of the offer. An unrealistically high priced proposal may be rejected as indicating a lack of understanding of the effort.

3. Technically acceptable offers passing the second phase will be compared to determine which offer represents the greatest value to the Peace Corps, cost and other factors considered. The Government reserves the right to award to other than the lowest priced, technically acceptable offeror.

4. You are advised that greater consideration shall be given to the evaluation of technical proposals rather than to cost or price. It is pointed out, however, that should technical competence between offers be considered approximately the same, and then cost or price may become the determining factor.

SUPPLIES OR SERVICES AND PRICES / COSTS (OMS SEXUAL ASSAULT VIDEO PROJECT) Services: The Contractor shall provide all personnel, facilities, equipment, services, materials, and supplies to provide a video training program as set forth in Section C. Type of Contract: Fixed price Questions regarding this solicitation are due by noon, ET, August 8, 2002. Proposals consisting of 2 copies each of a separate technical and cost proposal along with an existing video for a work sample by 1:30 p.m., ET, August 21, 2002. The following FAR clauses apply to this solicitation: 52.212-1 Instruction to Offerors?Commercial Items; 52.212-2 Evaluation - Commercial Items. The following factors shall be used to evaluate offers: (i) Technical capability of the offeror- (ii) Price; (iii) Past Performance ? Demonstrated recent past ability of the offeror to perform satisfactorily on contracts of comparable size containing similar terms and conditions. References are required, including (a) name(s) of customer(s) with which the offeror has contracts, include at least two points of contact and phone numbers; (2) type of contract, cost of contract and brief description of work performed. Technical and past performance, when combined, are approximately equal to cost or price. 52.212-3 ? Offeror Representations and Certifications?Commercial Items; 52.212-4 Contract Terms and Conditions?Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders?Commercial Items. Note: Offerors must include a copy the provisions at 52.212-3, Offeror Representations and Certifications ?Commercial Items with their proposal. This can be obtained at http://arnet.gov/far

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Story Source: Commerce Business Daily

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